Welcome to the Gauteng Cycling website ("Website"), available at gauteng-cycling.co.za.

By accessing or using this Website, you agree to this Privacy Policy and Terms of Use. If you do not agree, please do not use the Website.

Gauteng Cycling ("we", "us", "our") is the provincial governing body for cycling in Gauteng, South Africa.

Website: gauteng-cycling.co.za

Email: secretary@gautengcycling.co.za

Information Officer: Secretary, Gauteng Cycling

This Website exists to:

• Promote and develop cycling in Gauteng.
• Communicate news, events, results, policies, and governance information.
• Provide information to cyclists, clubs, districts, officials, volunteers, sponsors, and stakeholders.
• Enable users to contact Gauteng Cycling.

We may collect personal information when you:

• Contact us through website forms.
• Submit enquiries or sponsorship requests.
• Register for events, programmes, or activities.
• Subscribe to newsletters or updates.
• Communicate with us by email.

The information collected may include:

• Name and surname
• Email address
• Telephone number
• Organisation or club affiliation
• Any information voluntarily provided by you

Children

Where information relates to a minor, it should be provided only by, or with the consent of, a parent, guardian, or other competent person as required by law.

We use personal information to:

• Respond to enquiries and requests.
• Administer events and activities.
• Communicate important cycling-related information.
• Manage sponsorship and partnership enquiries.
• Improve the Website and user experience.
• Meet legal, governance, and regulatory requirements.

We process personal information in accordance with the Protection of Personal Information Act, 2013 ("POPIA").

The Website is hosted through reputable third-party service providers, including providers responsible for domain registration, website hosting, security, communications, analytics, and website functionality.

Some of these providers may process or store information outside South Africa. Where personal information is transferred internationally, Gauteng Cycling will take reasonable steps to ensure appropriate contractual and organisational safeguards are in place in accordance with POPIA.

We do not sell, rent, or trade personal information to third parties.

The Website may use cookies and similar technologies to:

• Enable website functionality and security.
• Remember preferences.
• Improve performance and user experience.
• Understand how the Website is being used.

Some cookies are essential for the operation of the Website. Non-essential cookies may be used only where required consent has been obtained.

You can manage cookies through your browser settings. Disabling certain cookies may affect Website functionality.

We retain personal information only for as long as reasonably necessary to fulfil the purpose for which it was collected, comply with legal obligations, resolve disputes, and enforce agreements.

When information is no longer required, it will be securely deleted, destroyed, or de-identified where appropriate.

We take reasonable technical and organisational measures to protect personal information against loss, misuse, unauthorised access, disclosure, alteration, or destruction.

These measures may include:

• Secure website hosting
• SSL/TLS encryption (HTTPS)
• Password-protected administrative access
• Software and security updates
• Restricted access to authorised persons

While we take reasonable precautions, no online system can be guaranteed to be completely secure.

Subject to applicable law, you may:

• Request access to your personal information.
• Request correction of inaccurate information.
• Object to certain processing activities.
• Request deletion where legally permissible.
• Withdraw consent where processing is based on consent.

Requests may be submitted to:

secretary@gautengcycling.co.za

You also have the right to lodge a complaint with the Information Regulator of South Africa.

Where required by law, marketing or promotional communications will be sent only with your consent.

You may unsubscribe from communications at any time by following the instructions provided or contacting us directly.

The Website may contain links to third-party websites, social media platforms, event registration systems, or other external resources.

Gauteng Cycling is not responsible for the content, availability, privacy practices, or security of third-party websites. Users should review the privacy policies and terms applicable to those websites.

You agree to use the Website lawfully and responsibly.

You may not:

• Attempt to gain unauthorised access to the Website or its systems.
• Introduce malicious software, viruses, or harmful code.
• Interfere with the operation or security of the Website.
• Use the Website for unlawful, fraudulent, defamatory, or harmful purposes.
• Infringe the rights of any person or organisation.

We reserve the right to restrict or terminate access where these terms are breached.

We strive to keep information accurate and current. However, information published on the Website is provided for general information purposes only.

Event details, race information, results, regulations, calendars, and other content may change without notice.

Users should verify important information directly with Gauteng Cycling, event organisers, or relevant officials before relying upon it.

Where you submit information through forms, registrations, applications, or correspondence, you confirm that:

• The information provided is accurate and truthful.
• You have authority to provide the information.
• The submission does not infringe the rights of any other person.

Unless otherwise stated, all Website content, including:

• Text
• Logos
• Graphics
• Images
• Publications
• Policies
• Documents
• Website design elements

is owned by or licensed to Gauteng Cycling.

You may:

• View Website content for personal, non-commercial use.
• Download documents intended for public access.

You may not reproduce, modify, distribute, publish, or commercially exploit Website content without prior written permission.

By contacting Gauteng Cycling electronically, including through forms or email, you consent to receiving communications electronically where permitted by law.

Electronic communications will be deemed received in accordance with applicable South African legislation.

The Website and its content are provided on an "as is" and "as available" basis.

While reasonable care is taken in preparing Website content, Gauteng Cycling makes no representation or warranty regarding:

• Accuracy
• Completeness
• Reliability
• Availability
• Suitability for any particular purpose

Website use is at your own risk.

To the fullest extent permitted by law, Gauteng Cycling, its officials, volunteers, employees, representatives, and service providers shall not be liable for any direct, indirect, incidental, consequential, or special damages arising from:

• Use of the Website.
• Reliance on Website information.
• Temporary or permanent Website unavailability.
• Technical failures, delays, or interruptions.

You agree to indemnify and hold Gauteng Cycling harmless from any claims, losses, liabilities, costs, or expenses arising from your breach of these Terms or your misuse of the Website.

If you believe content published on the Website:

• Infringes your rights,
• Is unlawful, or
• Contains inaccurate information,

please contact:

secretary@gautengcycling.org

We will investigate and take reasonable steps where appropriate.

Gauteng Cycling may update these Privacy Policy and Terms of Use from time to time.

The latest version will always be published on the Website and will take effect from the date of publication.

These Privacy Policy and Terms of Use are governed by the laws of the Republic of South Africa.

Any dispute arising from the use of the Website shall be subject to the jurisdiction of South African courts.

If you have any questions about this Privacy Policy or Terms of Use, or if you would like to exercise any of your rights relating to personal information, please contact us using the details below.

Gauteng Cycling

Email: secretary@gautengcycling.co.za
Website: www.gauteng-cycling.co.za